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User Guide / Students / User Guide: How to View Class & Attendance Information in Student Profile
  • User Guide: How to View Class & Attendance Information in Student Profile
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  • How to do a student make up
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    • Overview

    The Student Profile provides a centralized view of all classes and attendance records associated with a student. 
    This allows administrator, staff, and teachers to quickly review enrollment     details, attendance history, and class 

    participation without opening individual class records. 

     

    This feature is useful for: 
    • Reviewing a student’s attendance performance.
    • Checking class enrollment information.
    • Verifying attendance related inquiries.
    • Monitoring student participation across multiple classes.

    How to Access Attendance Information

    Step 1: Open the Students Module 

    1. Navigate to Students from the left-hand menu.

    2. The student whose attendance information you want to view.
    3. Click on the  student’s name to open the Student Profile. 
     


    Result:​
    The Student Profile page will open. 

    Step 2: Open the Attendance Section

    1. Inside the Student Profile, locate the available tabs.

    2. Click on the Classes & Attendance tab. 


    Result:​
    You will see the student’s attendance records for all enrolled classes. 

    Understanding Attendance Information

    The Attendance section displays detailed information about each class session attended by the student. 

     

    Typical information includes: 

     

    Field 
    Description 
    Date 
    Date of the class session 
    Class Name 
    Name of the enrolled class 
    Course 
    Associated course name 
    Teacher 
    Assigned teacher 
    Attendance Status 
    Present, Absent, Late, Leave, etc. 
    Remarks 
    Additional attendance notes (if any) 

     

    Search Attendance Records

    If the student has a large attendance 
    history, you can use the Search option.     

    To Search: 
    1. Click the Search icon.
    2. Enter the class name or teacher name in the search field. 
    3. Press Enter or apply the search. 
     
    Examples: 
    • Class Name
    • Teacher Name
    • Attendance
    • Status 

     

     

    Result:​

    Only matching attendance records will be displayed. 

     

    View Attendance Details

    To view more information about a specific attendance record: 

    1. Click on the attendance entry.
    2. Review the detailed attendance information displayed.


     

    You can view: 

    • Attendance status.
    • Session information.
    • Teacher details.

    Additional remarks (if available) 

     

    Manage Attendance Remarks

    Attendance remarks can be added to individual sessions to record important 
    information related to a student’s attendance, behavior, participation, or any special circumstances during that class.     

    Add a Remark 

    1.Navigate to the student’s Classes & Attendance tab. 

    2.Locate the session for which you want to add a remark. 

    3.Click + Add Remark below the session card. 
    4.Enter the remark details. 

    5.Click Save. 

    Result:​
    The remark will be saved and linked to the selected session. 

    Edit an Existing Remark

    1. Open the student’s Classes & Attendance tab.
    2. Locate the session containing the remark.
    3. Open the existing remark.
    4. Update the information as required.

    Click Save Changes.

    Result:  

    The updated remark will be reflected in the attendance record immediately. 

    Manage Makeup Classes

    If a student misses a class session, a makeup class can be assigned directly from the attendance record. 
     

    The system provides two options: 

    1.Use an Existing Class.

    2.Create a New Makeup Session.

    This allows schools to provide replacement lessons while maintaining accurate attendance records. 

     

    Add a Makeup Class 

    Step 1: Open the Makeup Class Window 

    1.Navigate to the student’s Classes & Attendance tab. 

    2.Locate the missed or unattended session. 

    3.Click + Add Makeup. 

     

    Result:
    ​
    The Add Makeup Class window will open. 

     

     

    Option 1: Use an Existing Class

    Use this option when there is already a scheduled class available that can be used as a makeup lesson. 

     

    Step 1: Select “Use Existing Class” 

    1.In the Add Makeup Class window, select Use Existing Class. 

    2.The system will display available classes matching the selected criteria. 

    Step 2: Find Available Classes 

    Use the available filters to search for suitable classes. 

    Available filters include: 
    • Branch
    • Course Type
    • Course Name
    • Level
    • Teacher
    • Day
    • Availability 
     

    You can also use the search box to search by class name or teacher. 

    Step 3: Select a Makeup Class 

    1.Review the list of available classes. 
    2.Select the class that should be assigned as the makeup lesson. 
     

    The Makeup Summary panel will automatically update with the 
    selected class information

     

    Step 4: Save the Makeup Class 

    1.Review the selected class details. 

    2.Click Save Makeup Class. 

     

    Result:​

    The selected class will be assigned as the student’s makeup lesson and linked to the missed session. 

     

    Option 2: Create a New Makeup Session

    Use this option when no suitable scheduled class is available and a dedicated makeup session needs to be created. 

     

    Step 1: Select “Create New Makeup Session” 

    1.Open the Add Makeup Class window. 

    2.Select Create New Makeup Session. 

     

    Step 2: Enter Session Information Complete the required session details.

    Session Information 
    • Makeup Date
    • Start Time
    • End Time 
    Step 3: Enter Makeup Class Details Provide the required class information.
    Makeup To 
    • Course Type
    • Course Name
    • Class Name
    • Level
       
    Class Details 
    • Room
    • Teacher
    • Maximum Student Capacity
    • Makeup Capacity
    • Remarks (Optional) 

     

    Step 4: Review the Makeup Session Summary 

    The summary panel on the right side will display:     
    • Date
    • Time
    • Course Type
    • Course Name
    • Class Name
    • Level
    • Teacher
    • Branch
    • Maximum Capacity
    • Makeup Capacity
    • Payment Information (if applicable) 

    Review all information carefully before creating the session. 

    Step 5: Create the Makeup Session
     
    1.Verify all details entered. 

    2.Click Create Makeup Session. 

     

    Result:​

    A new makeup session will be created and automatically linked to the student’s missed attendance session. 

     

    View and Manage Existing Makeup Classes

    Once a makeup class has been assigned or created, additional actions are available from the session menu. 

    To access these options: 

    1.Navigate to the student’s Classes & Attendance tab. 

    2.Locate the makeup session in the Session Overview section. 

    3.Click the More Actions (⋮) menu on the session card. 

     

    Available options include: 
    • View Makeup Details
    • Cancel Makeup 

     

    View Makeup Details

    The View Makeup Details option allows users to review information about the linked makeup session. 

     

    To View Makeup Details 
    1.Locate the makeup session. 
    2.Click the More Actions (⋮) menu. 

    3.Select View Makeup Details. 

     

    Result:​

    You can review the complete makeup history and identify how the student was assigned to the replacement session. 

     

    Cancel Makeup

    If a makeup session was assigned incorrectly or is no longer required, it can be cancelled directly from the attendance record. 

     

    To Cancel a Makeup Class 
    1.Locate the makeup session. 
    2.Click the More Actions (⋮) menu. 
    3.Select Cancel Makeup. 

    4.Confirm the cancellation when prompted. 

     

    Result:​

    The makeup assignment will be removed and the session will no longer be linked as a makeup class. 

     

    Important Notes 
    •Cancelling a makeup session does not delete the original attendance record. 

    •Attendance history will be updated automatically after cancellation. 

     

    Attendance Status Indicators

    The attendance section may display different attendance statuses for each session. 

    Status 
    Description 
    Present 
    Student attended the class 
    Absent 
    Student did not attend the class 
    Late 
    Student arrived late 
    Transfer In 
    Student joined from another class 
    Transfer Out 
    Student moved to another class 
    Replace In 
    Student attended as a replacement 
    student 
    Replace Out 
    Another student attended as a 
    replacement 
    Unmarked 
    Attendance has not yet been marked 

    Notes:

    • Attendance information shown in the Student Profile is read directly from attendance records marked in the Attendance Module.

    • Attendance remarks are linked to the individual session where they were created.
    • Makeup classes can be assigned using an existing class or by creating a new dedicated makeup session.

    • Users can review makeup details from the session action menu.
    • Makeup assignments can be cancelled when required.
    • All makeup sessions remain associated with the student’s attendance history for future  reference. 

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